Powerful Features for Modern IT Teams
Everything you need to manage groups at scale with confidence
Dynamic Group Hierarchies
Create sophisticated nested group structures automatically based on user attributes.
How It Works:
- ✓ Define patterns like
{Country} > {Department} - ✓ System automatically creates all permutations of groups that match the pattern e.g. a company with 10 departments across 10 countries, will create 100 dynamic groups
- ✓ Users synchronised from your Entra environment and added to correct groups based on their attributes
- ✓ Create new attributes by mapping existing e.g. Country > Region - UK = EMEA
- ✓ Changes update automatically when user details change
- ✓ Exceptions can be added to include or exclude users
- ✓ Define minimum group membership
- ✓ Then sync back to your Microsoft Entra / Exchange environment
Supported Attributes
- 📍 Country
- 🏙️ City
- 🏢 Department / Division
- 💼 Job Title
- 📍 Office Location
- 🏭 Company Name
- 📊 Custom Attributes
- 🔧 Extension Fields
Map your own - create roles from job titles
Benefits
90% time saving compared to manual group creation
100% accuracy - no human error
Real-time updates when org structure changes
Microsoft Entra Synchronisation
Keep your groups perfectly in sync with your identity provider.
Synchronisation Features:
🔄 Automatic Scheduled Sync
Schedules are set to run hourly, but can be customised to suit.
⚡ On-Demand Sync
Trigger manual sync after bulk changes. Results in minutes, not hours.
📊 Sync Monitoring
Real-time progress tracking. See exactly what changed.
What Gets Synchronised?
| Data | Direction |
|---|---|
| Users | Entra → MetaGroups |
| User Attributes | Entra → MetaGroups |
| Dynamic Groups | MetaGroups |
| Dynamic Membership | MetaGroups |
| Groups | MetaGroups → Entra/Exchange |
| Group Members | MetaGroups → Entra/Exchange |
Exception Management
Maintain control whilst keeping the benefits of automation.
Include/Exclude Rules
For dynamic groups, you can:
➕ Manually Include Users
Add users who don't match rules but should be in the group. Perfect for users who split their time between different offices or contractors who work on special projects.
➖ Manually Exclude Users
Remove users who match rules but shouldn't be in the group. Override automatic membership.
Use Case Example
Scenario: You have a dynamic "Sales" group based on department.
Automatic Members (Included)
All users with Department = "Sales" are automatically added
✓ John Doe (Sales Rep)
✓ Jane Smith (Sales Manager)
✓ Bob Johnson (Sales Director)
Manual Exclusion
Sales intern who shouldn't have access yet
➖ Sarah Wilson (Sales Intern)
Manual Inclusion
Marketing Director and Chief Operating Officer need sales data access
➕ Mike Brown (Marketing Director)
➕ Jeff Arthur (Chief Operating Officer)
Result: 5 members instead of automatic 4, with full audit trail of changes.
Comprehensive Audit Trails
Track every change for compliance and troubleshooting.
What's Audited?
- Sync Logs: Summary of each synchronisation job
- Sync Audits: Field-level changes (before/after values)
- User Actions: Manual changes by administrators
- Timestamps: Exact date/time of every change
- Source Attribution: Who or what made the change
Compliance Standards
Audit Features
📋 Sync Logs
High-level view of sync jobs
- • Start/end times
- • Items added/updated/deleted
- • Success/failure status
- • Error messages
🔍 Sync Audits
Field-level change tracking
- • Before/after values
- • Field name changed
- • User or group affected
- • UTC Timestamp
📊 Export to Excel
Download audit data for reporting
- • Filter by date range
- • Filter by entity type
- • Filter by operation
- • Share with auditors
And Much More...
Additional features to make your life easier
Background Processing
UI never blocks. Sync jobs run in background. Handle thousands of users without performance impact.
Multi-Tenant Architecture
Complete data isolation per organisation. Database-per-tenant ensures security and compliance.
Enterprise Security
Azure Key Vault encryption. HTTPS everywhere. Role-based access control. Bank-level protection.
Email Notifications
Customisable email templates. Notify admins of sync completion or failures.
Excel Exports
Export users, groups, or audit data to Excel. Filter before export. Perfect for reporting.
Customisable Branding
Upload your logo. Match your corporate identity. White-label experience for your users.
Multiple Auth Methods
Local accounts with Multifactor Authentication (MFA) or Microsoft Single Sign On (SSO). Two-factor authentication support.
Role-Based Access
Administrator, Manager, User roles. Granular permissions. Control who sees what.
Mobile Responsive
Works on desktop, tablet, mobile. Manage groups anywhere.
See MetaGroups in Action
Experience the power of intelligent group management